Terms And Conditions

Protecting your Privacy

OCTEC is committed to maintaining your dignity through respect for your privacy and the maintenance of confidentiality. We acknowledge and adhere to our responsibilities under the Australian Privacy Principles (APPs) and aim to ensure that all personal information we collect is accurate and complete, and is protected from interference, loss or misuse (including for direct marketing).

If you wish to access information that we hold about you, you can do so by making a request to an OCTEC manager and we will provide access within 14 days. If you feel that any of the information we hold about you is incorrect, you can request that it be corrected. If you believe that we have breached the Australian Privacy Principles, you can make a complaint and we will investigate the complaint in a sensitive and professional manner. And if you want to remain anonymous or use a pseudonym when requesting or collecting general information about our services and programs, you can do so. OCTEC respects your privacy and we are committed to ensuring that your personal information is managed in an open and transparent manner.

Your Personal Information

In order to provide you employment education and other services, we may need to collect personal information such as name, address, work history, qualifications, career details or other information generally contained in a resume.

Legal

OCTEC Limited has a strict policy for handling customer information. The information you provide to OCTEC is confidential and protected to the fullest extent possible. OCTEC Limited will not disclose or distribute customer information to third parties without prior written consent by the customer. For complete details, please review the following policies:

Terms of Use

Welcome to the OCTEC Limited Web site (octec.org.au). By accessing this Site, you agree to be bound by the terms and conditions below (the “Terms”). If you do not agree to all of the Terms, please do not use the Site. OCTEC Limited may from time to time modify or revise the Terms by updating this Web page. Your use of our Site following any such change constitutes your agreement to follow and be bound by the Terms as changed. If any change is unacceptable to you, your only recourse is to terminate your use of the Site.

Privacy

It is our policy to respect the privacy of individuals who visit the Site or provide Comments to us. Our privacy policies is incorporated herein by reference. By accepting these Terms, you expressly consent to the use and disclosure of your personally identifiable and other information as described in the Privacy Policy.

Collection

Where practicable OCTEC Limited will endeavour to collect personal information directly from you. We will need to collect personal information from you such as your name, your address, your qualifications, your previous employment history and your contact details.

As a contracted service provider to the Commonwealth and State Governments to provide employment and other services, we may also collect personal information from government departments and agencies such as:

• The Department of Employment and Workplace Relations
• Centrelink
• NSW Department of Education and Training

To provide you services we also collect personal information from other third parties such as:

• Your previous employer, any referees nominated by you etc.

At, or as soon as practicable after, OCTEC Limited collects your personal information we will take reasonable steps to ensure that you are made aware of:

• OCTEC Limited’s identity and how you can contact us
• your rights with regard to accessing your personal information
• the purpose for which your personal information was collected
• to whom we usually disclose your personal information to
• any law that requires us to collect particular personal information and
• the main consequences, if any, for you if you do not provide all or part of the information we require.

OCTEC Limited will only collect personal information by fair and lawful means and not in an unreasonably intrusive manner.

Use and Disclosure

We will use our best efforts to ensure that the information you provide to us remains private and is used only for the purposes you agree to.

OCTEC Limited will not reveal, disclose, sell, distribute, rent, license, share or pass your personal information on to a third party, other than those that we have a binding agreement with ensuring that the third party affords your personal information similar levels of protection as we do.

In order to provide you with employment and education and other services, we may need to disclose your personal information to third parties such as:

• Potential Employers
• Education Institutions
• Government Service Providers

Further, we may use and disclose your personal information to provide you with employment and associated services specified to you at the point of collection or for another purpose if:

• You would reasonably expect us to disclose it for that purpose;
• That purpose is related to the purpose specified to you at the time of collection;
• OCTEC limited reasonably believes that the use is necessary to lessen or prevent a serious and imminent threat to an individual’s life or health;
• OCTEC Limited has reason to suspect that unlawful activity has been, or is being engaged in, and uses the information as part of its investigation, or in reporting its concerns to the relevant authority;
• The use and disclosure is specifically authorised by law; or
• the use and disclosure is reasonably necessary for the enforcement of the criminal law, a law imposing a pecuniary penalty, or for the protection of the public revenue.

Data Quality and Security / Access and Correction

Data Quality

OCTEC Limited will take reasonable steps to ensure that your personal information is accurate, complete and up-to-date. You are encouraged to help us keep your personal information accurate, complete and up-to-date by contacting your consultant or this organisation and informing us of any changes to your details. You can contact us at your local OCTEC Limited branch.

Data Security

At OCTEC Limited we are committed to protecting the privacy of your personal information. We take reasonable steps to protect your personal information from misuse, loss and from unauthorised access, modification or disclosure. We will also take reasonable steps to destroy or permanently de-identify personal information if it is no longer required for any purpose.

Access and Correction

You will be provided with the opportunity to access the personal information we hold on you and where appropriate, you may be able to correct that information if you determine that it is incorrect. You may be required to fill out a form in order to obtain access to your personal information. This form can be obtained from your consultant or from any other staff member. There may be some cases where we are unable to provide you access to your personal information, however OCTEC Limited will explain the reasons why this access was denied.

Anonymity / Sensitive Information / Resolving Privacy Concerns

Anonymity

Whenever it is lawful or practicable, you will have the option of not identifying yourself when dealing with OCTEC Limited. Due to the nature of the services being provided to you this will be in very limited cases.

Sensitive Information

OCTEC Limited will not collect personal information revealing your racial orethnical origin, political opinions, religious or philosophical beliefs, trade-union membership, criminal record, or details of health, disability or sexual activity or orientation unless:

• your consent has been obtained; or
• the collection is required or specifically authorised by law; or
• the collection is necessary to prevent or lessen a serious and imminent threat to the life or health of any individual, where the subject of the information is physically or legally incapable of giving consent; or
• the collection is necessary for the establishment, exercise or defence of a legal claim.

Resolving Privacy Concerns

You are able to raise any concerns you may have regarding our personal information handling practices by either discussing your concerns with your personal consultant or by calling OCTEC Limited on (02) 6362 7973.

Internet, Privacy and Security

OCTEC Limited takes all reasonable steps to protect your security when using the site but you should be aware that no transmission of information to and from a website is ever totally secure. Whilst we will strive to ensure the personal information transmitted to or from our website is secure and protected from unauthorised access, we cannot fully guarantee the security of your information. Transmission is at your own risk. It is important to remember that if you are using a computer in a public place, such as a library or community centre, you must remember to log-off, otherwise others may be able to access your personal information.

Cookies

Persistent cookies are stored on your hard drive with an expiry date (possibly years in the future) and web sites can read their cookies and cookies left by other web sites. In this way, cookies can be used to track your activities around many web sites.

Session cookies are stored on your hard drive but immediately expire when you close down your web browser. These session cookies are therefore more secure than persistent cookies because they will not be available in any subsequent web browsing sessions.

Cookies can make using our website easier by storing your individual preferences. This will enable you to take full advantage of the services octec.org.au offers

The use of cookies is widely used and you’ll find most major websites use them. You can configure your hard-drive to not accept cookies, however you may lose some functionality.